Privacy Policy

Effective Date: 15 May 2026

The 147 Airwolf Squadron Sponsoring Committee ("we," "us," or "our") operates the website 147aircadets.org (the "Website") to support the 147 Airwolf Royal Canadian Air Cadets Squadron. We respect your privacy and are committed to protecting the personal information of cadets, parents, and visitors. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal information.

This policy applies only to information collected through our Website. Information collected through paper forms or other offline methods is governed by Royal Canadian Air Cadets policies and procedures.

Information We Collect

Information You Provide

When you use our Website, we may collect the following types of personal information:

Contact Information: Name, email address, phone number, and mailing address (when submitted through website forms)
Attendance Information: Cadet attendance records submitted through our online attendance form
Communication Content: Messages, inquiries, or feedback you send to us via email or website forms

Automatically Collected Information

Our Website uses basic hosting services and does not employ cookies, analytics tools, or tracking technologies. We may collect standard server log information, including IP addresses and browser types, for technical maintenance purposes only.

How We Use Your Information

We use the information we collect for the following purposes:

Program Administration: To manage cadet attendance, communicate program schedules, and coordinate squadron activities
Communications: To respond to inquiries, send announcements, and provide information about squadron events and activities
Safety and Emergency Purposes: To contact parents/guardians in case of emergencies or safety-related matters
Legal Compliance: To comply with applicable laws, regulations, and Royal Canadian Air Cadets requirements

Information Sharing

We do not sell, rent, or trade personal information. We may share information with:

Squadron Staff: Authorized staff members who require access to perform their duties
Royal Canadian Air Cadets Organization: As required for program administration and compliance with Air Cadet regulations
Legal Requirements: When required by law or to protect the rights, property, or safety of our squadron, cadets, or others

We do not share personal information with third-party marketing companies or unaffiliated organizations.

Third-Party Services

Our Website may use third-party services for:

Forms: Online forms for attendance and information collection
Email Communications: Email services to communicate with parents and guardians
Donation and Payment Processing: Third-party platforms (such as Zeffy) to process donations and payments securely

These third-party providers may have access to personal information as necessary to perform their functions but are contractually obligated to protect the information and use it only for the purposes we specify.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by Royal Canadian Air Cadets regulations and applicable law. When information is no longer needed, it is securely deleted or anonymized.

Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Rights and Choices

You have the right to:

Access: Request access to the personal information we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information, subject to legal and regulatory retention requirements
Withdrawal of Consent: Withdraw consent for certain uses of your information

To exercise these rights or if you have questions about your personal information, please contact us using the information below.

Minors' Privacy

Our squadron serves youth ages 12 to 18. We collect personal information about minors only with parental or guardian consent and knowledge. Parents and guardians have the right to review, correct, or request deletion of their child's information by contacting us.

External Links

Our Website may contain links to external websites, including social media platforms and sponsor websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on our Website with a revised "Effective Date." Your continued use of the Website after changes are posted constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:

147 Airwolf Squadron Sponsoring Committee
Email: parentsociety@aircadets.org
Mailing Address:
P.O. Box 117 Station Main
Chilliwack, BC V2P 6H7

Note: This website is operated and maintained by the 147 Airwolf Squadron Sponsoring Committee and is not affiliated with the Department of National Defence or the Canadian Armed Forces.